Notifications by RecordsOnline Make “Bring Forwards” a Breeze!

Jul 27, 2023

Unlocking Efficiency and Confidence: How Title Companies Thrive with RecordsOnline’s Notification System

In the world of real estate transactions, title insurance plays a pivotal role in safeguarding property owners against defects, liens, judgments, and encumbrances. At the heart of this process lies the Title Company, diligently working to ensure a seamless and secure experience for policy owners. And now, with the revolutionary Notification System by RecordsOnline, Title Companies can take their operations to new heights of efficiency and effectiveness.

Streamlining the Title Process

The journey begins when a real estate contract is presented to the Title Company, whether by a realtor or an individual. Traditionally, the Title Company would conduct a search of their own records or subscribe to a licensed database platform like RecordsOnline*. This comprehensive search seeks to unveil any documents filed under both the name of the current owner and the property itself. However, a significant challenge arises during the time gap between the initial search and the closing of the transaction, which can span from a few days to several weeks or even months.

A Case Study: The Power of Proactive Notifications

To truly grasp the transformative impact of RecordsOnline’s Notification System, let’s explore a practical example faced by a Title Company. Imagine a scenario where property owners approach the Title Company to sell their homestead, intending to transition to an assisted living facility. During the initial title search, a critical defect surfaces—the absence of a legal transfer from the wife’s mother, which must be rectified before issuing a title policy. As the Title Company and the sellers work together to cure this defect, an additional challenge emerges—an abstract of judgment is filed against the husband due to an unpaid credit card debt, further delaying the closing process.

Here’s where the problem intensifies: The title search conducted after the contract was brought in has not been updated since, leaving the Title Company unaware of the newly filed judgment. The closing approaches, and the Title Company performs a manual “bring forward” search on the day before or the day of closing, only to discover the abstract of judgment issue at the last minute. This unexpected hurdle creates frustration for all parties involved, potentially leading to the collapse of the deal.

Revolutionizing the Title Industry with RecordsOnline’s Notifications

Fortunately, RecordsOnline’s Notification System acts as a game-changer in this scenario, providing a proactive approach to monitoring and addressing issues affecting the property or the parties involved. By automatically detecting and notifying the Title Company of any new instruments filed, the Notification System eliminates the need for a manual “bring forward” search and enables timely action on defects or issues as they arise. Last-minute surprises are minimized, ensuring satisfied buyers, sellers, lenders, and realtors.

Innovations that Revolutionize Records Management

Experience the cutting-edge features that make RecordsOnline the ultimate solution for efficient and accurate record management:

  • Simultaneous multi-county, multi-party, multi-property searches – Perform comprehensive searches across multiple dimensions simultaneously, saving valuable time and effort. All search results can be saved for future reference and analysis.
  • Constant monitoring for accuracy and quality – Our advanced AI/OCR technology ensures that every search and indexing operation maintains the highest levels of accuracy and quality. Rest assured that your data is reliable and trustworthy.
  • In-app annotations – Collaborate seamlessly with your team by adding annotations directly within the platform. Share insights, notes, and observations, fostering efficient communication and collaboration.
  • Easy collaboration and hand-off – Streamline your workflows with our intuitive collaboration tools. Effortlessly hand off tasks and projects to team members, ensuring smooth transitions and uninterrupted productivity.
  • Click-and-drag capabilities – Navigate through records effortlessly with our click-and-drag functionality. Organize, sort, and manipulate files within the platform with ease, enhancing your user experience and productivity.
  • Integration of historic back plants – Access and cross-reference historical data seamlessly within the same platform as your current records. Benefit from a complete view of your records, enabling informed decision-making and comprehensive analysis.

Search-Monitor-Notification System with Patent Protection

Our Search-Monitor-Notification technology, protected by United States Patent No. US11023450 B2, provides real-time monitoring and notifications, ensuring you’re always up to date with the latest developments that may impact your operations.

Embrace the Future of Title Insurance

RecordsOnline is not just a platform; it’s a gateway to a new era of title insurance operations! By integrating our Notification System, Title Companies can optimize their workflows, save valuable time and resources, and enhance customer satisfaction. Embrace the power of RecordsOnline today and experience the transformative impact of cutting-edge technology on your title operations.

*Please note that RecordsOnline offers a range of platform subscriptions and Title Evidence services tailored specifically for Title Companies.

Discover the Possibilities with RecordsOnline – Inquire Now!

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